As the pandemic continues to spread it becomes increasingly difficult for board members of nonprofit organizations to meet in person to discuss crucial issues and provide strategic direction. In response increasingly, organizations are holding virtual meetings during the crisis. While it might appear like a hassle, it can actually be an excellent way for non-profits and charities to enhance their meetings and efficient.
Online meetings are not just more cost-effective, but they are also more convenient for attendees. There is no hassle of battling traffic and tight schedules to juggle or travel stress that can cause attendees to be distracted during the meeting. This increases the probability that all board members attend the meetings in virtual format and participate in discussions.
Additionally, a reputable software for managing meetings permits you to record and archive your meetings. Even if it is not possible to attend an event in person you can still view the minutes and documents later. You can then go through and analyze your decisions and actions following the meeting.
Make sure you are prepared for your virtual meetings ahead of time to ensure that they are as productive and efficient as they can be. This includes making sure that the meeting will be held at a time that is comfortable for everyone. You should also ensure that everyone calls from an area that is quiet, to reduce background noise. It is also essential to call a roll call at the beginning of the meeting to ensure that there is a quorum present. Also, make use of the meeting tool’s voting features to ensure that the meeting is a success and avoid having to resort to verbal or virtual “show of hands” votes.