Tools that facilitate collaboration during board meetings allow teams to discuss and resolve issues as if all in the same room. However, these tools need to be simple to use, efficient and secure. Additionally, the process of preparing meetings and post-meeting follow-up should be as easy and efficient as it is possible.
A few years ago tools for team collaboration such as Google Docs, Skype, or Yammer could be adequate for meetings and discussions. However, today these tools aren’t sufficient to meet the needs of today’s boards. Board members demand more from their tools for managing their boards than document sharing and discussion forums. The new software for board meetings is specifically designed to meet these expectations and help businesses get the most value from their meetings and decision making processes.
The most effective board-level tools for collaboration are user-friendly and customizable, allowing users with all technical abilities to quickly master the software. Many of these software programs include advanced features that facilitate the use of a variety of post- and pre-meeting activities. Some even offer immersive and interactive virtual meetings. Others integrate revenue management tools to provide real-time financial data which allows boards to better know the trends in the business and their impact on their decision-making.
One of the most crucial aspects of any management tool is a smooth process for scheduling and archiving board meeting materials. Certain software solutions allow board members to electronically sign documents while others permit notes on meetings and annotations. Furthermore, certain software offers greater security by allowing administrators to limit access to only certain members of the board or meetings.
https://boardroomtools.org/board-committee-responsibilities-and-roles